Apple's Spotlight app makes it easier for you to find things on your Mac, including searching the text of your script. Sometimes this is more useful than using Screenwriter's Edit>Find menu command. However, using Spotlight on Screenwriter documents can be tricky.
- NORMALLY -- Spotlight doesn't index .MMSW -- nor .MMX files.
- To locate a script using Spotlight, you MUST first print or export the script to .pdf. Spotlight can locate text anywhere in a script .pdf. If you already have a current .pdf of your script, proceed to #3:
- HOWEVER -- there can be issues (i.e. bugs) in MacOS where Spotlight sometimes doesn't index all new pdf files! If searching using Spotlight does not locate the pdf file containing the desired text, you might need to do the following SIMPLE Apple-recommended procedure:
IF SPOTLIGHT WON'T FIND THE TEXT YOU EXPECT, FORCE SPOTLIGHT TO REINDEX YOUR HARD DISK:
- First, go into System Preferences, and select the Spotlight Preference.
- Make sure the row with "Documents" has a checkmark (it probably will).
- Click on the Privacy tab.
- You probably won't have anything already in this view; Press the "+" at the bottom left of the view. You'll be presented with a standard file choosing dialog. Using the popup menu at the top center, select the MacBook Pro menu item. You should now see your "Macintosh HD" (or whatever your hard disk is named) listed.
5. Now select your main hard disk and press the Choose button. That hard disk will be added to the Privacy list.
6. WAIT 30 seconds. Then, select that same hard disk in the Privacy list and press the "-" button to REMOVE it from the Privacy list. This is COMPLETELY HARMLESS, and causes MacOS to RE-DO the Spotlight index.
7. Wait about 10 minutes (depending on the speed of your computer, then try to search again using Spotlight. It really should work, unless the re-indexing hasn't finished. You might need to wait a tiny bit longer for a slow, older Mac, but probably no longer than 30 minutes.
8. Your Mac should properly index any new pdf documents without the need to re-do that procedure.